Overview – Organised social events

Organised social events are the gathering of employees on an informal basis for the purpose of social interaction. Although the emphasis is on informality, such events provide opportunities for leaders to communicate key messages in a relaxed and often light-hearted way. These events can also lead to employees serendipitously improving aspects of their jobs through chance conversations with those they do not work closely with.

Organised social events include: End-of-financial-year or end-of-year celebrations, team building activities such as sailing, white-water rafting, bowls, ball games, go-kart racing, etc., Friday drinks, monthly birthday cake to celebrate all employees’ birthdays occurring in the team that month and family visits to employees’ place of work followed by a barbecue or picnic.

Grey TickThis tactic is useful for:

 

Reinforcing the core values through recognition of employees whose achievements demonstrate those values in action.
Fostering serendipitous solutions to issues.
Building stronger relationships among team members working across different functions or different shifts.

cloudyThings to consider:

 

 Review the year’s calendar and determine the best times to schedule organised social events. Avoid busy times for the organisation. Choosing a time based on a major calendar event affords scope to develop an associated theme. For example, an end-of-year party may have a holiday or beach theme.
 Consider holding multiple organised social events if your employees work shifts.
 Ensure any proposed activities comply with the organisation’s Code of Conduct, particularly in relation to consumption of alcohol.
 When issuing invitations, decide if it is necessary to also remind everyone of the required code of behaviour at such events.
 Prepare a speech to deliver at the event but keep it very brief and to the point. The primary purpose of such speeches is to thank employees for their contributions during the preceding period.

Tone BulbHelpful tip:

 

It’s important to show sensitivity to cultural, gender, race or religious differences that may inhibit an employee’s attendance or participation in an organised social event. The intent is to aim for maximum inclusion and reinforce the team-building element of such events.
Category:Face to Face